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2012 By-Laws

Posted: Tue Feb 07, 2012 4:27 pm
by desertratt
BY-LAWS OF OKLAHOMA JEEPTHING, INC., A NOT-FOR-PROFIT CORPORATION
Last updated – Jan. 1 2011
ARTICLE I

CHAPTER CLUB OF NATIONAL JEEPTHING
Section 1
Oklahoma JeepThing is to remain a Chapter of the National JeepThing club and is bound to retain National JeepThing’s Sub Bylaws.
Sub Bylaws of National JeepThing
Chapters of The National JeepThing must do the following:
Keep these Sub Bylaws as part of the Chapter Bylaws.
Retain reference and a link to the National site at http://www.jeepthing.com/.
Must keep Membership activities and website appearance in accordance with ‘Tread Lightly!’ initiatives.
Must be helpful to the chapter’s Members.
Must facilitate the education of Jeeps and Off-roading.
Must preserve the ability to use Jeep on public land.
Must help off-road enthusiasts whether they are Members of the chapter or not.
Must support other worthy organizations and associations whenever possible.
Must support ‘Tread Lightly!’ and their goals and objectives.
Cannot discriminate or keep anyone from becoming a Member because of sex, color, race, creed, religion, financial or social status.
Must offer and protect the ability of handicapped or otherwise disabled individuals who could not otherwise use the park/forest systems.
Must offer volunteering efforts to other non-profit, charitable, and public/government organizations.


ARTICLE II

NAME
This Not for Profit Organization shall be known as Oklahoma JeepThing, Inc. (OKJT) registered in the State of Oklahoma. Henceforth known as OKJT Club or The Club in this document.


ARTICLE III

PURPOSE
To coordinate and support off-road events. To foster pride and friendship within the Jeep community. To preserve use of public lands. To actively participate in related programs such as ‘Tread Lightly!,’ and to offer volunteering efforts to other non-profit, charitable, and public/government organizations.


ARTICLE IV

MEMBERSHIP
Section 1: Active Members
Persons seeking Membership in The Club must meet the following requirements:
1a. Maintain ownership of a Jeep
1b. Or be sponsored by current paid member in good standing, and having gone on at least one off-road club run, then be voted into
the club at a monthly meeting.
2. Be at least 18 years of age
3. Must show proof of adequate and current license, and vehicle insurance
4.Submit application fee of $25.00 US for a single membership, or $35.00 US for a family membership, with completed application form and signature of release (Liability waiver)
The above requirements must be met before active Membership is issued.

The prospective Member(s) will become eligible for voting upon completion of the above requirements.

Section 2: Honorary Membership
The Board of Directors will nominate honorary Members. Any suitable person or business may be elected for an Honorary Membership into The Club. OKJT Club dues will be waived for one year, however, shall not be entitled to hold any office or cast a vote for the non-paid year.
Section 3: Charter Member(s)
Five years after the inception of Oklahoma JeepThing, those being active Members the entire five years are eligible to become Charter Members. Their Membership will be permanent and will not be revoked and they shall be entitled to vote and hold office in The Club so long as their membership dues are paid and are otherwise in good standing.
Section 4: Dues
Dues for new Members between January 1st and June 30th will be $25.00US for a single Membership, $35.00for a family membership. Dues for new Members paid between July 1st and December 31st will be prorated by half upon renewal for the next year’s dues. Dues payment includes a single Membership. Dues must be paid between January 1st and the 1st General Membership Meeting in February.
Section 5: Sale of Jeep
Upon sale of a Jeep, the Member must remove all OKJT Club decals and other associated decals and emblems from their Jeep. Any Member leaving this club under unfavourable conditions shall return all evidence of OKJT Club Membership.


ARTICLE V

FISCAL YEAR
Annual Dues for Members shall be established by the voting Membership at the Annual Meeting. The Membership year shall be the fiscal year. The BOD shall accept dues to be placed in an account for disbursement to carry out the purposes of the Organization. The fiscal year shall be January 1st to December 31st.


ARTICLE VI

MEETINGS
Section 1: Monthly Meetings
Monthly meetings of the club shall be held at such time and place as selected by the Board of Directors. Changes to the time and place of the monthly meeting shall not be made unless notice is given to the general Members not less than two weeks before such action is taken.
Section 2: Annual Meeting
The Annual Meeting shall be held at the last club meeting of the Fiscal Year. The Secretary shall mail notice of every Annual Meeting of the club to every Member of the club at least two weeks prior to the date of such meeting. The Club newsletter or a Club forum post may serve as notification.
The annual meeting’s Order of Business shall be:
Minutes of the previous meeting.
Reports of Officers and Board of Directors.
Progress Reports on Initiative of the Board of Directors.
Voting on New Officers and Board of Directors.
Voting on any bylaw changes.
Section 3: Special Meetings
The Board of Directors whenever needed may call a special meeting of the club.
Section 4: Conduct of Meetings
All meetings shall be conducted according to club bylaws, and open discussion from the floor on all measures shall be permitted and encouraged.
Section 5: Board Meetings
The Board of Directors shall meet one week prior to the club’s regular monthly meetings each month unless otherwise posted or at the direction of the club as necessary or when three or more Directors shall call for such a meeting.


ARTICLE VII

MANAGEMENT
The management of the club shall be vested in the President, Vice President, Secretary, Treasurer, and up to 4 other Board Members elected by the officers, which shall constitute the Board of Directors. The Board of Directors includes the 4 Officers and the 4 Board Members elected by the Officers.


ARTICLE VIII

VOTING AND QUORUMS
Section 1: Definition of Active Member
Active Members are defined as having met the requirements for Membership, and are identified on a Membership application as applicant or same household applicant.
Section 2: Who May Vote
Only Active Members may cast votes for election of Officers, changes to Bylaws, and formal motions made at general and annual meetings.
Section 3: Quorum at General Meetings
For the purpose of voting at general meetings all voting Members present shall constitute a quorum.
Section 4: Quorum of BOD Meetings
At a meeting of the Board of Directors, a majority of the total Members of the board shall constitute a quorum and majority vote of the directors present at any BOD meeting shall prevail. A BOD vote must include a minimum of 3 voting Directors in order to pass.


ARTICLE IX

OFFICERS AND ELECTIONS
The President, Vice President, Secretary, and Treasurer shall be nominated at the December club meeting. Elected by vote of the club Members and reside as acting Officers as of January 1st. Eligibility to become an Officer in the Club requires the member to be in good standing for one year prior to nomination. Eligibility to become a Club Director requires either the member be in good standing for one year or have been a committee members for six months prior to nomination.

Club Officers are elected by voting in person at the Annual Meeting or by mail proxy vote. Mail proxy votes must be received no later than the day before the Annual Meeting. The BOD will establish conditions and methods for a mail vote. In the event of a vacancy in any office except the President – the Board of Directors shall appoint a Member in good standing to fill the unexpired term until the next election.



ARTICLE X

DUTIES OF OFFICERS
Section 1: Board of Directors
The BOD shall have the power to manage all affairs of the club on any and all questions relating in any manner whatsoever to the club, and to make all contracts necessary for the proper transactions of all business. They shall have entire jurisdiction over all matters pertaining to the care, conduct, control, supervision, and management of the club and its finances and they shall make all appropriations. It shall be the duty of the BOD to prescribe and publish rules regulating the use and occupancy of the offices of the club, and the care and protection of its property. Any officer or Member of the BOD who shall absent him/herself from three consecutive meetings of BOD, unless he/she shall offer at the next meeting an excuse for his/her absence, which is satisfactory to the BOD, shall be deemed to have resigned as a Member of the BOD, and cease to be a Member of the BOD.

The Board of Directors shall have the following specific powers:

To appoint Delegates to the different Associations of which this club may be a Member for the purpose of conferring with any Association or club with respect to any matter which this club may be concerned.
To make rules for the conduct of the Members of the club and for their use of the club property.
To suspend or expel a Member for any conduct in violation of rules or behaviour improper or prejudicial to the interests of the club.
To fix and enforce penalties for the violation of club rules.
To prescribe rules for the admission of strangers or guests to the privileges of the club.
To call special meetings of the club to consider special subjects.
To prescribe additional duties for any officers, in addition to those herein set forth.
To reject a Membership application.
Section 2: President
The President shall preside at all meetings of the club and Board of Directors whenever possible, and enforce all laws and regulations of the club. He/She shall perform such other duties as shall be imposed upon him/her by resolution of BOD. The President shall, with the Treasurer, sign all written contracts and written obligations of the club. The President shall have the power to appoint committees whenever it becomes necessary.
Section 3: Vice President
In the absence of the President, the Vice President shall perform his/her duties. In the event of the death, disability, resignation or impeachment of the President, the Vice President shall assume the duties of the President for the remainder of his/her term and the BOD shall appoint a Member of the club to fill the Office of the Vice President until the next general election.
Section 4: Secretary
The Secretary shall keep minutes and other official reports of the club. The secretary shall keep records; book, documents and the BOD shall designate papers relating to the club in such place as designated. The Secretary shall perform such other duties as may be assigned by the BOD.
Section 5: Treasurer
The Treasurer shall keep account of all monies received by him/her and deposit same in the name of the club in such bank as designated by the BOD. He/She shall not pay out any money of the club except in such manner and for such purpose as shall be authorized by motion or resolution of the BOD. The Treasurer shall submit monthly reports on accounts.
Section 6: Sponsorship Coordinator
The Sponsorship Coordinator will be responsible for outward appearance of and all advertising/promotions aspects of the club.
Section 7: Publications Editor
The Publications Editor will be responsible for the OKJT Monthly Newsletter. The Publications Editor will make sure he/she keeps updated on club events and club Member news for publication.
Section 8: Membership Coordinator
The Membership Coordinator will be responsible for recording new Members, taking dues and working with the Treasurer regarding dues monies. The Membership Coordinator shall also provide Members with Club Bylaws, Membership Cards and Club Logo Decals. The Director shall work with the Publications Editor and Webmaster to maintain Membership lists for Newsletters and Members Only Forums access.
Section 9: Trail Run Coordinator
The Trail Run Coordinator shall be responsible for putting together run information, for the club. Information will include locations, local spots for lodging or camping, dates and times. Also will help out with organization while the club is on the run.
Section 10: Event Coordinator
The Event Coordinator shall be responsible for setting up and coordinating events for the club like parades, shows, the Christmas party, and anything else along the same grounds.


ARTICLE XI

SAFETY REQUIREMENTS
The following items are required present on each vehicle to participate in club-sanctioned runs.
Section 1: Vehicle
Working seat belts for ALL passengers
Roll bar for open top vehicles
Head lights
Brake lights
Valid license plate for that vehicle when on public property
Basic First Aid Kit
Full size spare tire
Tow hooks or D-Ring Mount front and rear
CB radio in working condition
Money to cover costs(ie: tolls, lodging, offroading fees, parts purchase)
Fire Extinguisher
Medical information form in Glove box or other easily located spot while off roading.

Section 2: Member
Shoes or boots recommended for safety reasons

Section 3: Prohibited
Any Member that is on a club sanctioned run has the right to request an individual and/or group leave the run if the following is observed 1st hand.
Use or distribution of any illegal substance
Fighting
Littering
Firearms (unless you have a license to carry one) This will be checked.